Document category
Paystub documents and payroll records
Prepare earnings statements from actual payroll records and understand the difference between statements, wages and tax reporting.
Use an earnings statement to record an actual pay period. Start with the worker type, dates, compensation and deduction records. An employer-issued historical statement should come from the employer or payroll provider.
A statement begins with payroll records
Collect compensation terms, work/earnings records, elections and deductions, payment information and prior YTD balances. A statement should be traceable to those records. Recreating an old period requires the correct year and opening totals, not only the most recent net deposit.
Make the worker type clear
Employee and contractor statements have different purposes. Contractor compensation should not imply employee withholding or an employer relationship that did not exist. A sole proprietor’s business records may be more appropriate than an employee statement for documenting business income.
Prepare, review and retain
Formz offers Classic, Modern and Compact layouts and up to 26 pay periods per order. Review the supported calculation coverage and every period. A downloaded PDF does not move payroll money or confirm a recipient’s acceptance of an income document.
Official sources
Source links reviewed October 4, 2026. Use the instructions for your selected year and check current agency updates before submission.